Vitis Pre-ICIS 25th April

Wednesday 25th is the day of the visit to the Pre-ICIS sites. The day starts early with a meeting at the Concorde la Fayette hotel and metro to ESSEC in Cergy.
Maybe at the beginning the atmosphere was a bit cold - try yourself to start a working day in Paris at 8 :-) - but during the day everybody relaxed and we managed to see all the sites we needed to even including some last minute changes requested by Dov.
At my arrival I gave Pete, Linda and Dov a document with the detailed schedule of the day. The document is a repository of all the activities of the day. The document would help clarify the activities, transportation, people, ect. that we had to see, meet, do, during the day. Pete and Linda were very happy about it.
In the morning we went to ESSEC and met Dominique there. We saw the new building where the DC will take place and Pete and Linda were very impressed by the facility. I would like just to mention at least one cool thing in this building: the small meeting rooms do not have a projector but - hear hear - TWO plasma screens :-) ... I take my hat off for ESSEC.
We then went to the Novotel and visited the rooms and. meeting facilities. According to Pete the Novotel had the minimal facilities to support the DC so we did not go to the Premier Class as they did not have facilities for organizing dinners and social events.
We then went to ESCP-EAP where we met with Bernard and discussed the different local arrangements.
At this point Dov left for the airport.
We had lunch offered by Bernard ... nice cantine :-)
We than toured the facilities at ESCP. They are willing to give 8 amphitheatres and a large meeting area. My idea is that we can have multiple Pre-ICISs and the coffee breaks and lunch in the common space. Way nicer that the usual food court :-).
Sylvain has been extremely helpful and very prepared and the tour went really well.
We then went back to La Defense and we visited the ESSEC facilities at CNIT. These are also amazing facilities and the local administrator – Salym – has been very helpful and prepared.
We were offered at this point a very helpful coffee by Salym :-)
We spent some time looking around at La Defense which is impressive even for Americans.
Finally we went to Dauphine where we met Ana Drumea – secretary of CREPA. She was extremely available and she showed us around the rooms that Henri had specified.
We finished the day perfectly on time to be at the Concorde by 5 as scheduled however Pete and Linda offered to sit go to a bar to have a drink to conclude the day … offer that I accepted with pleasure.

All in all the day went really well. I made my job to make it run as easily as possible and do not make it freel too complicate. We never got lost which is an achievement in itself :-)

One thing is sure ... I know all the metro lines in Paris now.

Cheers for now,
Andrea

Newly Created Blog Post

Hello world*,
this is the last posting of the day regarding the pre-icis meetings.
I have used this day to post a lot of practical material for archive ... hence it is a bit dry I know.
However this was a way to start.
Please post commetns as we go so that ICIS will be a good event for as many people as possible**.

Cheers,
Andrea

* he he he I always wanted to write this ... but I am a terrible programmer ;-)
** for the doubtful ... no ... I am not paid to do this

How many Pre-ICIS???

Ever wanted to know how many Pre-ICIS are there ... well 46 were done during ICIS 2006 ... now you know :-)

Friday – December 8, 2006

1. AIS Council
2. SIG ED-IAIM
   

Saturday – December 9, 2006

1. ACM-SIGMIS
2. AIS Council
3. SIG ASYS
4. SIG eBIZ – Web 2006
5. SIG ED-IAM
6. SIG HCI
7. SIG IT Proj Mgmt
8. SIM
9. WITS
   

Sunday – December 10, 2006

1. AIM
2. AIS Council
3. AIS Council, ICIS & AMCIS Executive
4. AMCIS Program Advisory Board
5. AMCIS Executive Committee
6. Elservier - JSIS Editorial Board
7. ICIS Executive Committee
8. Jr. Faculty Consortium
9. JSIS Editorial Board
10. McKinsey
11. MIS Quarterly – AE
12. MIS Quarterly – Executive
13. OASIS – IFIP 8.1
14. SIG ADT – DIGIT
15. SIG ASYS
16. SIG CCRIS
17. SIG DSS
18. SIG ES
19. SIG IS – SCORE
20. SIG – SEC
21. SIM Meeting
22. WITS

Monday – December 11, 2006

1. AIS Business Meeting
2. Center Directors
3. CAIS
4. Information and Organization
5. MIS Quarterly – SE
6. Taylor & Francis
7. Women’s Breakfast
   

Tuesday – December 12, 2006

1. Department Heads
2. SIG LEAD
3. SIG – Privacy
   

Wednesday – December 13, 2006

1. ILAIS Meeting
2. JAIS
3. Senior Scholars

Ancillary Meetings Posting for ICIS 2006

This is the document posted on the ICIS 2006 website about the support for Ancillary meetings:

The Association for Information Systems (AIS) wishes to attract and encourage groups from the larger I/S Community to hold their annual meetings at either AMCIS or ICIS. To this end, AIS has developed a package of benefits that we believe will make it attractive for all groups to consider a future AIS conference as the home for their next meeting. The Ancillary Meeting Package (AMP) includes the following:

* Meeting coordination
* Discounted audiovisual equipment charges
* Discounted food & beverage charges
* Promotion/marketing via the AIS Web site, broadcast e-mail, etc.
* Complimentary meeting space at the official conference hotels (based on availability)

For groups that are part of AIS (SIGS and chapters), the AMP is a benefit of membership in the Association and there is no charge. For all other groups a modest event coordination fee will be charged.

General AIS Ancillary Meeting Guidelines
Food, beverages, audiovisual equipment, and other services from the conference hotel(s) will be available to all ancillary groups at the same rates as the rates charged to the AIS conferences themselves.
The services of AIS staff and Conferon, AIS’s conference management firm, will be available to all ancillary groups.
Meeting room space will be available to all ancillary groups at no charge, assuming that there is no separate charge to AIS for meeting rooms. If a separate room charge is made to AIS, that charge will be passed on to the ancillary groups without markup. In return, ancillary groups are expected to encourage their attendees to stay at the conference hotel(s).
The current cost of processing an AIS conference attendee or an ancillary meeting attendee registration is $15.00 each. For an ancillary meeting attendee – who also attends the accompanying AIS conference – only one processing fee will be charged for both events, and this will be paid by the AIS conference. The ancillary group will pay a processing fee only for those of their attendees who do not also attend the accompanying AIS conference.
In some states (but not all), it is possible to obtain an exemption from state sales and usage taxes by virtue of AIS’s 501(c)3 federal non-profit status. If such exemptions are obtained by AIS, they will be made available to ancillary groups at no charge.

Guidelines Specific to ICIS 2006
All ancillary meetings for ICIS 2006 will take place in either the Milwaukee Hilton City Center or the Hyatt Regency Milwaukee. ICIS 2006 has negotiated to receive all of this meeting space free of charge and will be providing (reasonable) meeting space to all ancillary groups free of charge.
ICIS 2006 has negotiated a reduced rate for all food and beverage service from both the Hilton and Hyatt and will be passing on this discounted rate for F&B to all of the ancillary groups.
ICIS 2006 is currently in the RFP process for obtaining audiovisual equipment for the conference and ancillary meetings, and will be passing on this anticipated discounted rate to all of the ancillary groups.
In spite of some statements made previously, the State of Wisconsin has turned down AIS's application to be exempt of Wisconsin sales tax. Both ICIS and ancillary groups will therefore be liable for this tax.
The event coordination fee for groups that are not part of AIS for ICIS 2006 will be $250 for a one-day event, $400 for a two-day (or part there of) event; and $500 for events lasting three or more days.

Procedures for Ancillary Groups
The first step in arranging for meeting space is for the authorized party for each ancillary group to fill out the Ancillary Meeting Request Form, with includes information about your group, your meeting plans, and information related to registration. Upon completion, send this form to Lisa Rucker, AIS Conference Register, at Registrar@aisnet.org .
The individuals who will be involved with this application process include:
Dave Haseman - Time and space allocation
Blake Hobbs - Conference management functions including scheduling, A/V, F&B, hotel liaison, and other needs

Conference Hotels
The ability of ICIS 2006 to provide this free space and discounted service is directly related to the anticipated booking of rooms at the conference hotels. The financial success of ICIS 2006 and the ability of ICIS to continue to offer these meeting subsides in the future is clearly tied to room night utilized in the conference hotels. Please encourage your members to stay at the conference hotels (Hilton, Hyatt and Holiday Inn) while attending your ancillary meetings as well as ICIS.

Thank you.

Pre-ICIS Organization Diary

Dear All,
Welcome to the blog about the organization of the Pre-ICIS events.
We have created it in order to have a nice and available repository where to store everything that goes on about the organization of the Pre-ICIS. The Pre-ICIS meetings are in some form the engine that brings people to ICIS and untimately that brings us together.
So your ideas and our ideas count ... a lot ... for the entire community.

Who should write here? Actually everybody is welcome. If you plan to have a Pre-ICIS meeting let us know and let the community know. If you have good and less good experiences with past Pre-ICIS let us know as well.

We ... well we will post what goes on in the sphere of Pre-ICIS so that everybody can be in touch with the state of the universe, life, and everything.

Cheers,
France Belanger - Pre-ICIS Chair ICIS Montreal 2007
Andrea Carugati - Pre-ICIS Chair ICIS Paris 2008